A lean system is something that most companies aim to achieve. Not only it can save the company enormous amount of money and time from unnecessary steps, it will also help deliver services more efficiently with minimal effort.
But going lean in terms of business workflow takes a lot of work as well. In fact, the process of streamlining is crucial that you need to get this right the first time. If not, it can do more harm than good.
If you are in the process of simplifying your business workflow, here are some pointers that might help you out:
- Make your frontliners competent problem-solvers
One of the most effective way to simplify the process is to involve your employees. Most of the time, the problem is resolved during the output or completion of the process. This can cause the company enormous money and effort that would only lead to nothing. To prevent such cases, train your employees to be efficient problem-solvers. This would prevent the problem from reaching critical level and abate them during the early stage.
- Teach the quick-response technique
Another thing that you need to teach your staff is the andon cord technique – pulling the line to stop it. In terms of business processes, these would mean to stop the production to resolve the issues before it reach project completion. Stopping the production to abate the problem at early stage is much better than allowing project completion, producing defective output.
- Use tools to automate and simplify
Manually executing your business workflow is possible but difficult, especially on the part of business owners. You need to manually check everything. If you are running a big team, it might take you a while to countercheck everything. Using tools such as ERP tools provided by SAP Business One partners in Dubai would help you automate everything as it is designed to provide end-to-end solutions for businesses.
- Evaluate the system
There is no perfect system and output, but you can create an ideal workflow that can maximize the process and system to produce a more efficient output and improve service delivery. But systems and processes should be updated from time to time since concepts and ideas are being introduced. Be sure to measure the efficacy of your system and update the steps to meet the requirements of the changing times.
Read more about business automation here.